Events Co-ordinator - HM Tower of London
Historic Royal Palaces is the independent charity that looks after the Tower of London, Hampton Court Palace, Kensington Palace, the Banqueting House, Kew Palace and Hillsborough Castle & Gardens.
Will include some weekends / Bank Hols / evenings, and some early mornings and late evenings.
We currently have a vacancy for a full-time Events Co-ordinator, based at HM Tower of London.
Reporting to the Senior Events Planner, you will be joining an extremely busy team whose main responsibilities are maximising income while ensuring the palace and its day visitors are not detrimentally affected by our activities. We are a friendly and efficient team that consistently produces events to delight our clients and bring them back for more, and are seeking a like-minded individual with an interest in events and working in heritage spaces.
We are interested in candidates who are highly organised, with strong administration and communication skills. Your main role will be to support the thriving Tour business at the Tower.
To succeed you will need to be an enthusiastic individual who is calm under pressure and has an efficient and diplomatic approach in dealing with our high volume of customer enquiries. You will need to possess excellent IT skills in Microsoft Word and Excel, be able to manage databases and spreadsheets, maintain filing systems, and have a flair for written communication. A good knowledge and understanding of the events industry would be beneficial.
The role will consist of compiling information to form client contracts, invoices and tour packages, liaising with clients via phone and email ensuring key documents are signed, data input to the event management diary, and liaising with suppliers for information pre- and post-event for commission purposes. Therefore an excellent phone manner is required along with strong written skills. You will be required to liaise with the various departments within the Tower for internal bookings and distribution of event information.
Please note that some evening, weekend, and Bank holiday work will be required for this role.
Please be aware that the shortlisting for this role may take longer than normal due to annual leave within the team. We anticipate interviews being mid-September.
We would like to start reviewing received applications before the closing date (28/08/22), so would be grateful if you could apply as early as possible. All applications will be considered.
This vacancy is closed to applications.