Events Coordinator (Fixed Term)

Locations: Kensington Palace, Banqueting House, and Kew Palace

Fixed Term Contract – 12 months

Historic Royal Palaces is the independent charity that looks after the Tower of London, Hampton Court Palace, Kensington Palace, the Banqueting House, Kew Palace and Hillsborough Castle.  We are a team of people who love and look after six of the most wonderful palaces in the world. We create space for spirits to stir and be stirred.

We currently have one 12-month fixed term Events Coordinator position based between Kensington Palace and Banqueting House.

Reporting to the Senior Operations Events Executive you will be joining an extremely busy team whose main responsibilities are maximising income while ensuring the palace and its day visitors are not detrimentally affected by our activities.  We are a friendly and efficient team that consistently produces events to delight our clients and bring them back for more and we are seeking an individual with an interest in events and working in heritage spaces.

The role will consist of compiling information to form client contracts, invoices and tour packages, liaising with clients via phone and email ensuring key documents are signed, data input to the event management diary, and liaising with suppliers for information pre-event and post-event for commission purposes. Therefore, an excellent phone manner is required along with strong written skills.

We are interested in candidates who have strong administration skills who may be looking for their first role in the Events industry.  Your main role will be to support the team by delivering high-quality administrative support. 

To succeed you will need to be a proactive individual who is calm under pressure and has an efficient and diplomatic approach in dealing with our high volume of customer queries. You will need to possess excellent IT skills in Microsoft Word and Excel, be able to manage databases and spreadsheets as necessary, maintain filing systems, and have a flair for written communication. A good knowledge and understanding of the events industry would be beneficial.

Closing date: 12th February 2023

Interviews: w/c 20th February 2023

Historic Royal Palaces is an equal opportunities employer and truly values a diverse workforce.  Applications are welcome from candidates regardless of their background.